Annual General Meeting information

The Annual General Meeting (AGM) takes place next Monday, March 16th after training in the Pavilion at Coombe Dingle. The meeting will start at approximately 8.10 and if you want to turn up in your sweaty running kit, that’s fine. There will be some sandwiches there for you to fill up on.

The minutes of last year’s AGM are here – WestburyHarriersAGMMinutes2014.

The Agenda is as follows:

Apologies for absence
Adoption of minutes from previous AGM
Chairman’s report
Presentation of club accounts
Resolution to appoint signatories to our investment account
Team managers’ reports
Election of officers
Election of life members and vice presidents
What races we run and why
Development plan discussion
Discussion on the future of the Blaise pavilion
Any other business

We know that some of the AGM content can be a less than thrilling to sit through, but there are some things that we have to do to ensure the smooth running of the club over the next year.

EVERY committee position is up for re-election, so if you want to stand against any of the current post holders, make yourself known on the night when we go through the process of electing the officers. The following people have said that they’re happy to stand for re-election:

Post Nominee
President Dave Perkins
Lady President Pat Gallagher
Chairman Jim Murphy
Vice Chairman Neil Miller
Secretary Geraint Torrington
Treasurer Shirley Hume
Website Manager James Cant
Club Development Officer Sarah Tucker
Volunteer Coordinator Carol Fee
Social Secretary James Cant
Event Coordinator Philip Court
Senior Women’s Team Manager Tamsin Chick
Veteran Women’s Team Manager Eithne Noonan & Sarah Tucker
Girls’ Team Manager Simon Johnston
Assistant Team Managers, Girls Nick Elliot and Pat Gallagher
Boys’ Team Manager Neil Miller
Senior Men’s Team Manager Robin Phillips
Senior Coaching Secretary Lizzy Smith
Welfare Officer – male Warren Pickles
Welfare Officer – female Lizzy Smith
Reception Coordinator Warren Pickles
Club Historian / Records / Old members Pete Keogan
Pavilion Committee Jim Murphy
Julian Bailey-Gard Snr
Kay Ridgewell
Dave Palmer
Sarah Tucker

The following posts are vacant and it’d be great if we could fill them all. If you want to find out a bit more about each role see WestburyHarriersVolunteerRoleDescriptions.

Membership Secretary
Club Development Officer
Assistant Team Managers, Boys
Veteran Men’s Team Manager
Junior Coaching Secretary
School’s Liaison Officer
Press / communications officer

Being on the committee will give you an opportunity to get involved with the running of the club and make it better for our 400 or so members.

Is there anything you think the club should be spending its money on? Bring it up during the “Presentation of the Club accounts”.

Do you know why the club enters certain races e.g. the Midlands Road Relays, the Gwent League Cross Country? Are they the right ones for the club? That’s what we’ll talk about in “What races we run and why”.

What is the club’s direction? What are our aims? Last year committee members, coaches and some athletes had a club development meeting to think about this. We’ve implemented some things but want your views too. We’ll do this in the “Development plan discussion”.

Did you know that our lease on the Blaise Castle Pavilion runs out in September 2016? We need to start making plans about what we do and we’d like to hear what you think. This is what the “Discussion on the future of the Blaise pavilion” is for.

If there’s anything else you want to raise you can do it in the “Any other Business?” section at the end of the meeting.

Please make every effort to attend, the AGM is normally our only opportunity to get together as a club to discuss really important stuff and things.